1. Policy Statement

Simply 365 Limited (“the Company”) is a UK-based claims handling technology platform operating within the housing sector. We provide digital claim logging, contractor allocation, workflow management, and service oversight to housing associations, house builders, managing agents, and property stakeholders.

We are committed to conducting business ethically, lawfully, and transparently. The Company has a zero-tolerance approach to modern slavery, human trafficking, forced labour, bonded labour, child labour, servitude, and the exploitation of vulnerable individuals in any part of:

• Our internal operations
• Our technology services
• Our contractor and repair networks
• Our wider supply chain

This policy reflects our commitment to the principles of the Modern Slavery Act 2015 and internationally recognised human rights standards, including the Universal Declaration of Human Rights.

2. Our Sector and Risk Context

As a technology-enabled platform supporting housing repairs and emergency claims management, our operational activities are primarily office-based and UK operated.

However, we recognise that the housing repairs and maintenance sector may involve:

• Subcontracted labour models
• Emergency and out-of-hours contractor deployment
• Multi-tier supply arrangements
• Use of agency or temporary labour

Accordingly, we maintain proportionate oversight and governance of our contractor network and supply chain.

3. Prohibited Practices

Simply 365 Limited strictly prohibits:

• Forced, bonded, or compulsory labour
• Human trafficking
• Child labour
• Exploitation of migrant or vulnerable workers
• Retention of worker identity documents
• Charging recruitment fees to workers
• Any practice inconsistent with UK employment law

All work must be voluntary and conducted under lawful and transparent employment arrangements.

4. Governance and Accountability

The Board of Directors has ultimate responsibility for ensuring compliance with this policy.

Senior management is responsible for:

• Implementing effective anti-slavery controls
• Overseeing contractor onboarding processes
• Ensuring appropriate due diligence
• Monitoring compliance within operational areas

Modern slavery risk management forms part of our broader governance and compliance framework.

5. Contractor and Supply Chain Due Diligence

As a digital claims handling platform that facilitates contractor allocation and repair workflows, we apply a risk-based approach to supplier oversight.

Contractor Onboarding

Before onboarding contractors or service providers, we may:

• Verify company registration and trading status
• Confirm insurance and regulatory compliance
• Assess subcontracting structures
• Require confirmation of compliance with anti-slavery legislation
• Include contractual clauses prohibiting modern slavery

Contractual Protections

Supplier agreements may include:

• Warranties confirming compliance with the Modern Slavery Act 2015
• Obligations to apply equivalent standards within subcontracting chains
• Rights to request evidence of compliance
• Termination rights in cases of breach

Ongoing Monitoring

Where proportionate, we may:

• Review contractor performance indicators
• Monitor complaint or whistleblowing reports
• Reassess risk profiles periodically

6. Recruitment and Employment Practices

Simply 365 Limited ensures that:

• Recruitment processes are lawful and transparent
• Right-to-work checks are conducted in accordance with UK legislation
• All employees receive written contracts
• Workers are paid in accordance with applicable minimum wage legislation
• No recruitment fees are charged to employees
• Equal opportunity and non-discrimination principles are upheld

Our workforce is primarily professional, administrative, and technology-based personnel located in the United Kingdom.

7. Technology and Service Partners

As a digital platform provider, we work with third-party:

• Cloud hosting providers
• IT infrastructure partners
• Software development and support services

We expect all partners to operate ethically and in compliance with applicable labour and human rights legislation.

8. Training and Awareness

We provide appropriate awareness to relevant employees, particularly those involved in:

• Procurement
• Contractor management
• Operational oversight

This ensures individuals understand:

• The indicators of modern slavery
• Sector-specific risks within housing repair networks
• How to escalate concerns appropriately

9. Reporting Concerns

Simply 365 Limited promotes a culture of openness and accountability.

Any employee, contractor, supplier, or third party who has concerns regarding modern slavery or human rights abuses may report them through appropriate management channels.

All concerns are treated seriously and investigated proportionately.

The Company will not tolerate retaliation against any individual who raises concerns in good faith.

10. Continuous Improvement

We are committed to continuous improvement and will:

• Review this policy annually
• Reassess risk exposure as our operations evolve
• Strengthen contractor oversight where required
• Update training and governance controls as appropriate

11. Transparency and Public Statement

Where required under Section 54 of the Modern Slavery Act 2015, Simply 365 Limited will publish an annual Modern Slavery and Human Trafficking Statement approved by the Board of Directors and signed by a Director.

12. Contact Us

If you have any questions about this Modern Slavery Policy then please contact:

Simply 365 Limited
Registered Office: C/O Partners In Enterprise Ltd Ground & Lower Ground Floor, 9 St Georges Place, Brighton, United Kingdom, BN1 4GB

Email: hello@simply365.co.uk
Phone: 0333 052 7218